Performing Arts Network of New Zealand

Agenda Item

Supporting Information

Receiving and considering the Report of the Chair

To follow

Receiving and considering the Report of the Executive

To follow

Receiving and considering the Balance Sheet and the Income and Expenditure Accounts FY09/10

Attached

Establishing the Amount and Basis for the Annual Subscriptions

A nominal $50 subscription is currently included in the  PANNZ Market registration fees set at:

The Market Fees were raised in 2009 and 2010 to acknowledge the increased catering costs of a two day Market and the affect of the GST increase. The criteria was also tweaked to make the Market more affordable for small venues in high population areas and for large venues in low population areas. No further increases are proposed at this time.

There is currently no provision for someone to officially become a member if they do not attend the Market but they can join the database for free via the website and at present all PANNZ resources are free to the public.

Proposal to waive the subscription cost portion of the Market Registration fee for PromPT Incorporated Executive Members.

Appointing the Chair

Nominee – Briar Monro

Briar has been a member of the PANNZ Executive since 2009. She was appointed interim Chair on the departure of Guy Boyce in 2010. Briar has worked in all aspects of the performing arts in the UK and New Zealand. She currently specialises in sector development, working as a freelance consultant and with Wellington City Council as their Arts Advisor.

Appointing the Secretary

This is a duty held by the PANNZ Administrator. The Administrator role is currently being handed over from Lauren Hughes to Mark Westerby.

Appointing the convenors of up to 6 specialist groups

5d        ANNUAL GENERAL MEETING

The Constitution makes provision for us to form up to 6 specialist groups and appoint convenors of these groups who sit on the Executive. A discussion is invited about what this means in our current set up? It is my understanding that they are our stakeholder groups as currently reflected in our Executive composition. We can also appoint up to 3 co-opted Members of the Executive.

The Executive must be re-elected every year at the AGM. Nominations for group convenors must be published at least 7 days prior to the AGM.

No member of the Executive may serve for longer than six years.

Nominees for the roles of Group Convenors and Executive Members in 2011:

Venue Manager (1 position available)

• Megan Peacock Coyle, Hawkes Bay Opera House (2^nd year)

Festival Director (1 position available)

• Philip Tremewan, Christchurch Arts Festival (1^st year)

Producer, CNZ Leadership Organisation (1 position available)

• James Ashcroft, Taki Rua Productions (2^nd year)

Producer, Independent (1 position available)

• Graeme Bennet (5^th year)
• Lauren Hughes, Red Leap Theatre (new nominee)

EVANZ Executive Representative:

• Name to be advised by EVANZ

Co-opted Persons (maximum of 3 positions)

• Briar Monro, arts development (2^nd year)

Appointment of the Deputy Chair

All members of the newly elected Executive are eligible for this role

Appointment of an Auditor

5.         ANNUAL GENERAL MEETING

(f) We have not appointed an auditor in the past but recommend we now do so bearing in mind the increased level of governance required by CNZ in their new funding streams

Alteration to Rules

Vote on the proposed Remits attached

General Business

Agenda items welcome